Information

What are Erasmus+ mobility for teaching and non-teaching staff:

Mobilities for teaching and non-teaching staff under the Erasmus+ programme are professional development opportunities that allow employees from educational institutions to spend a period of time at a partner institution in another participating country.

• Teaching staff can apply for teaching assignments (TA) that provide the chance to teach students at the host institution and exchange good practices.

• Non-teaching staff (administrative, technical, etc.), can apply for Staff Training (ST), involving activities such as structured training courses or study visits. Their aim is to learn from the experience of other institutions, improve their skills and contribute to the internationalization of the home institution.

General rules 

• Implementation period: TA or ST type mobilities take place during the academic year, within the limits of the places allocated by the International Cooperation Center. The allocated destinations or the type of mobility cannot be changed after selection.
• Eligibility criteria: All employees who have an employment contract with UBB, either for an indefinite or a fixed period, can participate. Those with a fixed-term contract can participate ONLY after the Individual Employment Contract (IEC) is signed by both parties, and the mobility (and implicitly returning to UBB and completing the settlements) must take place during the contractual period.
• Selection criteria:
  • 30% priority if the candidate has not been in another Erasmus mobility or has had a lower number of mobilities than other candidates
  • 20% motivation in the application form regarding the number of mobilities requested and the results to be obtained
  • 20% results that have been obtained and implemented in other Erasmus mobilities mentioned in the candidate’s file
  • 20% motivation letter supporting the importance of the requested mobilities for the candidate’s professional and/or personal development
  • 10% the candidate has offered at least one tutoring course/meeting for incoming Erasmus+ students in the 2024-2025 academic year or offers such activities in the current academic year or has participated in organizing a BIP (for teaching mobilities), respectively providing administrative support for international students or teaching staff (for training mobilities)

Required documents and mobility period

• Invitation from the host institution: This is requested by the candidate after the final results are published and must be in accordance with the number of days approved during the selection process (unless there is another justified academic purpose for the trip). A greater number of days per invitation (than, for example, 5 days) implies a greater number of teaching or activity hours at the host university.
• How to calculate the duration (mobility days): The number of mobility days requested is calculated from the date/time of departure from the country to the date/time of return.
  • Travel by personal car: the travel period is certified with a gas receipt for refueling the car upon exiting and entering Romania.
  • Excess days on the application: if the application includes more travel days than those approved (for example, due to a later departure), a declaration or the travel ticket will be attached to the request for the Rector’s Disposition.

Specific objectives

• Staff Training (ST): the main objective must be training and acquiring new skills. Collaborative activities are considered added value, but cannot be the main objectives. Simply visiting the university, the library or laboratories without mentioning the concrete connection to the activity at UBB cannot be considered a training/improvement activity.
• Teaching Assignments (TA): the teaching mobility implies 8 hours of activity for a period between 1 and 7 days of travel and 16 hours of teaching for mobilities longer than 7 days, of which 5 are working.

Financial and logistical aspects

• Green Travel: if the beneficiary uses green travel (train, bus or personal car used by at least 2 Erasmus scholarship beneficiaries), an additional travel amount is allocated according to the financing contract. The means of transport must be the same for all external transport.
• Mobility cannot be completed: if the mobility cannot be completed, the amounts allocated as an advance by the beneficiary are not settled.

Withdrawal, interruption and force majeure situations

• Interruption or early return: If the beneficiary wishes to return to the country sooner or interrupts the mobility, he/she is obliged to notify the Erasmus Office within a maximum of 48 hours (by email: diana.son@ubbcluj.ro) and provide supporting documents. The final mobility documents must comply with the actual mobility period.
• Force Majeure: In case of force majeure, the beneficiary is obliged to notify the Erasmus Office by email within a maximum of 48 hours from the date of the event, together with supporting documents.

Withdrawal after acceptance: if the beneficiary wishes to withdraw from the mobility after receiving the acceptance from the host university, the withdrawal is only made with approval at the Rectorate level based on a written request, which will include the reason and supporting documents. The host university will be informed by the Departmental Erasmus Coordinator or by the beneficiary with the approval of the content of the message (by the Departmental Coordinator or the Erasmus Office).